1. Who We Are
Asyla Projects (“we”, “us”, “our”) is a consultancy and training provider registered in the Netherlands. We act as the data controller for personal data collected through this website, our registration forms, and our training and consulting services.
2. Personal Data We Collect
- Contact details: name, email address, phone number, organization, and job title.
- Registration and billing data: training selections, payment confirmations, VAT number, invoicing address.
- Website and device data: IP address, browser type, device information, pages visited, and approximate geolocation (via IP-based lookup).
- Cookies and preferences: selected currency, country, and language stored to customize pricing and regional content.
- Communications: correspondence by email, phone, or web forms.
We do not intentionally collect special category (sensitive) data unless it is strictly necessary and with explicit consent.
3. How We Use Your Data
- To process course registrations and deliver our services.
- To manage invoicing, payments, and accounting obligations.
- To provide localized content, pricing, and offers based on country and currency selection.
- To send confirmations, updates, and communications related to your booking or inquiry.
- To analyze website performance and improve user experience.
- To send marketing communications where you have explicitly opted in (unsubscribe at any time).
4. Legal Bases for Processing (GDPR)
- Contractual necessity: to register you for a training or deliver consulting services.
- Legal obligation: compliance with Dutch and EU accounting, tax, and business laws.
- Legitimate interests: maintaining website functionality, ensuring payment security, and improving service delivery.
- Consent: for cookies, analytics, and optional marketing communications.
5. Sharing Your Data
We do not sell or rent personal data. We may share limited data with:
- Payment processor (Stripe): to process online payments securely. Stripe may store limited transaction data per its own Privacy Policy.
- Hosting and analytics providers: to operate the website and monitor performance (e.g., Google Analytics or equivalent).
- Training partners or instructors: only where necessary for course delivery.
- Authorities: if required by law or to comply with legal obligations.
All partners and vendors are required to implement appropriate technical and organizational measures to safeguard data.
6. International Transfers
We primarily process and store data within the European Economic Area (EEA). If data is transferred outside the EEA (for example, through Stripe or cloud hosting providers), we ensure protection through EU Standard Contractual Clauses or adequacy decisions approved by the European Commission.
7. Data Retention
- Registration and billing records: retained for 7 years for Dutch tax compliance.
- Website logs and cookies: retained for up to 12 months (automatically refreshed on new visits).
- Marketing consents and preferences: until you withdraw consent or object.
- General communications: retained for up to 3 years after last contact.
8. Your Rights
Under the EU General Data Protection Regulation (GDPR), you have the right to:
- Access and receive a copy of your personal data.
- Correct inaccurate or incomplete information.
- Request deletion (“right to be forgotten”) where applicable.
- Restrict or object to certain processing activities.
- Receive your data in a portable, machine-readable format.
- Withdraw consent at any time without affecting prior lawful processing.
To exercise your rights, contact us at info@asylaprojects.com. We aim to respond within 30 days.
9. Cookies, Geolocation & Analytics
Our website uses cookies, JavaScript, and similar technologies to deliver region-based features and measure site performance. This includes:
- Geolocation cookies: detect your country based on IP address to display relevant pricing, announcements, and referral eligibility.
- Currency cookies: store your preferred currency selection for future visits.
- Session cookies: manage user preferences and page interactions securely.
- Analytics cookies: collect anonymous statistical data (e.g., pages visited, session duration) to help improve site design.
All cookies are refreshed upon each visit and can be managed through your browser settings. Disabling cookies may affect website functionality. For more information, see our Cookie Notice.
10. Payments & Security
- All online transactions are handled via Stripe using industry-standard encryption (TLS/SSL). Payment data is not stored or processed on Asyla Projects’ servers.
- We maintain administrative, technical, and physical safeguards to protect personal information from unauthorized access, misuse, or loss.
- Our systems and plugins (including exchange rate and geolocation tools) are routinely updated to maintain security and compliance.
11. Changes to this Privacy Statement
We may update this statement periodically to reflect new features (e.g., geolocation, payment integrations, or analytics providers). The current version and effective date will always be shown on this page.
12. Contact & Complaints
Asyla Projects
Email: info@asylaprojects.com
Website: www.asylaprojects.com
If you are not satisfied with our response, you may lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): autoriteitpersoonsgegevens.nl.
